Procurement Over Budget, with Uncontrollable Post-purchase Maintenance Costs

Content: Adopt a “full-life-cycle cost accounting” model and build a cost calculation table. Horizontally, it covers the equipment purchase price, transportation fees, and installation and commissioning fees; vertically, it calculates costs within a 5-year cycle, including spare parts replacement (estimated based on the industry average of 3 annual replacements for wearing parts such as filters and brake pads, and 1 replacement for core components such as engines and hydraulic systems every 5 years), energy consumption (calculated based on 10 hours of daily equipment operation and local energy unit prices), and maintenance labor (including manufacturer on-site service fees and salaries of in-house maintenance personnel) to clearly compare the “total cost” of different brands. Negotiate a “phased cooperation” with suppliers: if the first purchase reaches a certain amount (e.g., 5 million yuan), a 1-3% purchase discount can be obtained; if the annual repurchase rate meets the standard (e.g., ≥80%) in subsequent years, an additional free advanced maintenance service will be provided. At the same time, introduce “used equipment residual value assessment” and give priority to brands with high market circulation and a residual value rate of ≥30% to reduce asset losses when the equipment is phased out.